A quotation (or quote) is a formal document provided by a seller to a potential buyer, stating the price and terms for goods or services. It is an offer to provide products or services at specified prices and is used before a sale is finalized.

• Quotation: Sent before a sale, shows estimated prices, has validity period, customer can accept or reject.
• Invoice: Sent after sale completion, shows actual charges, requests payment, legally binding document.

Use quotations to propose prices; use invoices to request payment for completed work.

Quotation validity typically ranges from 7 to 90 days, depending on the industry and product type:

• Standard Validity: 15-30 days for most businesses
• Short-term: 7-15 days for price-sensitive products
• Long-term: 60-90 days for large projects

The validity period should be clearly stated on the quotation. After expiry, prices and terms may change.

A quotation should include:

• Quotation number and date
• Seller and buyer details
• Itemized list of products/services with descriptions
• Quantities and unit prices
• Subtotal, taxes (if applicable), total amount
• Validity period
• Payment terms and delivery terms
• Terms and conditions

1. Enter your business details completely
2. Add customer information
3. Use sequential quotation numbers (QUO-001, QUO-002)
4. List all products/services with clear descriptions
5. Set validity period (typically 15-30 days)
6. Include payment terms and conditions
7. Add delivery timelines if applicable
8. Review and send to customer

Yes! Our basic quotation generator is 100% free with no registration required. You can create unlimited quotations, print them, and download as PDF - all for free.

Free Account Benefits: Create a free account to save quotations, manage customers, store business profiles, and access all premium features at no cost. Premium plans with advanced features are coming soon.